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How to Copy Email Folders from Outlook to PDF?

Summary – If you are looking for a solution on how to copy email folders from Outlook to PDF format? If yes, then you can read this technical blog post. Here, you will know about the best solutions through which you can convert emails from PST to PDF document format. But before that, let us first have a basic knowledge of both file formats.

What is PST File Format?

Microsoft Outlook is a complete email client with a lot of amazing features. PST is a personal file format developed by MS Outlook to save emails and items, such as calendar events, contacts, email messages, etc. Outlook PST files are created by different software programs like MS Exchange Client, Windows Messaging, and MS Outlook.

What Is PDF File Format

PDF (Portable Document Format) file format is the most portable format, which is used by many users in nowadays.  It is known for its accessibility because PDF can be exported to any other platform easily. It shows documents, including text and image formats, regardless of application software, hardware, and operating system.

How is PST to PDF Conversion beneficial?

Saving Outlook to PDF has many benefits, some of which are mentioned here.

  • Operator can now open Outlook emails without the need for the PST file or Outlook application.
  • Adobe PDF files do not depend on any platform but access readily with any PDF reader, which is not the case with the Outlook PST file.
  • PDF files are easy to save and move from one location to another.
  • Migration of Outlook mailboxes to PDF format makes data more secure with the use of permissions and passwords.
  • The nature of PDF files is more flexible as compared to PST so one switch them to any destination without any difficulty.

Solution to Save Outlook Data File from PST to PDF with Attachments

There are two ways to migrate PST file to PDF format. The first solution is a free DIY method. It is an effective strategy that needs an experienced hand to perform the conversion process. Whereas the second method is an automated approach. It is a third-party PST to PDF Converter that offers accurate results to its users.

Manual Way to Move Outlook Email to PDF Format

In the next section, we will provide you with the two manual methods that are explained below:

Way 1 – Export PST File to PDF by Adobe Acrobat 

  • Open MS Outlook and choose the Adobe PDF option.
  • Browse the PST files that you want to convert.
  • Now, click on the selected files inside the Adobe PDF option.
  • Here, set a new PDF file.
  • Select the destination and file name for the new file.
  • At last, press the Save button.

Way 2 – Move Files by Outlook Print PDF option.

  • Select the PST files that want conversion.
  • Expose the file option and then select the Print option.
  • Select the Printer option and click on the Microsoft Print to PDF option.
  • Then, tap the Print option.
  • Also, choose destination and file name.
  • Finally, click on the Save button.

Moreover, the manual method is effective but you cannot use this method for exporting multiple and large sizes of PST files. Also, users sound technical skills to perform this solution. It is a laborious process too. Thus users can check out an easy method such as an automated CubexSoft PST Converter for Mac & Windows OS. The automated solution performs its tasks very efficiently without any error.

Professional Method to Copy Email Folders from Outlook to PDF with Attachments

CubexSoft PST File Converter is the best PST to PDF Converter that can be used by every common user. It helps users to convert their PST data into multiple file formats and email clients, and webmail accounts. The software has a very easy and simple user-friendly interface, both technical and non-technical users can easily use the software without any problem and professional person help. It is a reliable software and gives security to your data. So, if you need a suitable Outlook to PDF conversion online then you can install its trial version and convert 25 emails per folder for free.


Considering the reason and requirement of copy Outlook emails to PDF format, we have explained two manual solutions – using Microsoft Print to PDF or Adobe Acrobat plugin; both the methods have certain drawbacks. So we have recommended the best alternative, namely Cubexsoft PST to PDF Converter tool.

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Ritu Roy
I am Ritu Roy, working as a Senior Technical Analyst in CubexSoft Tools Pvt. Ltd. Reading and writing new technical blogs is my passion and I look forward to share new ideas with others. 


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